Online board meetings are virtual ones that use a reliable video conference software. These meetings can be held at home or in other locations that have internet access. They offer many benefits such as better governance for nonprofits as well as more efficient meeting times and a greater diversity of participants.
If you are considering online board meetings the first thing to check local laws and regulations along with your mission-driven group. Generally, they are prohibited by the internal policies of some mission-driven corporations and organizations. They could also be illegal in certain board-room.blog/the-ultimate-market-guide-for-board-portals/ states or regions.
Participants should make sure whether their equipment is functioning properly prior to attending a virtual event (computer, headsets and microphones). The organizer of the meeting should prepare an agenda and invite everyone to join. They should attach a copy of the agenda to the calendar invite to ensure that everyone is aware and can provide notes, comments or feedback before the meeting time. This will make it easier to organize the process and increase participation.
Board members must adhere to the rules of online meetings during the meeting by turning on their camera and only speaking when they are called upon. The chairperson of the board may invite volunteers who would like to lead the discussion and assign the notetaker. The board chair should also use quick check-ins in order to ensure that everyone is on the same page and on the same page.
Once the meeting is over, it’s important to follow-up with any deadlines or action items that were assigned in-person or posted on the online board platform. This will encourage accountability, and also allow board members to reach out to members who aren’t completing their tasks.