Prior to the pandemic, many boards were preparing to go virtual. It’s therefore even more important to be able to communicate effectively when not in a face-to-face setting. Although some of the methods www.board-portal.blog/how-to-make-virtual-board-communication-more-effective/ used for in-person meetings don’t necessarily translate to virtual communication, there are a few small changes that can make the difference.
Set an appointment for communication via video calls or email. A schedule will stop members from falling behind on communication and ensure that they check their email regularly, regardless of whether or not it’s a working day.
Make use of video conferencing or screen sharing to give your board members a full experience of in-person collaboration. These tools enable audio and video communication, which are essential to building trust within your team.
Be sure to assign one person to keep notes at your virtual meetings. The person in charge must be able to document all motions verbatim and include the person who made the move and how it was followed by a second and what the result of the vote was.
Your virtual coworkers will feel more connected if you use a whiteboard that allows real-time marking. Freehand is a very popular choice, as it allows users to draw using markers on a whiteboard. It it also comes with a group chat option. It doesn’t have the capability of sharing documents or files and you’ll require a different application for visual, audio, or text messages outside of your whiteboard. Another option is Mural which is a tool for drawing whiteboards with advanced features that are suited for teams of all sizes and which can be integrated with other apps to offer additional features.